Terms of use

These terms apply to everyone who uses South Stars Forms, the Entertainment & Activities forms platform run by South Stars Management.

1. Your account is personal. Don’t share your password or let anyone else submit forms as you. Every submission is recorded against your name.
2. Record accurately. Only record what you saw and did. Don’t back-date or alter records to hide a problem. Edits after submission are kept as revisions and are visible to managers.
3. Keep personal data to a minimum. Don’t record health, medical or other sensitive details about anyone, and don’t photograph guests. Only add photos that show equipment, venues or the issue being reported.
4. Look after reports. Report PDFs and exports contain company and personal information. Don’t forward them outside South Stars or store them on personal accounts.
5. Look after your device. Keep your iPad or iPhone locked with a passcode. If you share a device, sign out when you finish. Tell your manager straight away if it’s lost or stolen so your access can be switched off.
6. Don’t copy restricted information. Don’t screenshot, photograph, copy or share team reviews, team reviews or anyone else’s personal information outside the platform.
7. Report problems straight away. If you think personal data has been lost, sent to the wrong person or seen by someone who shouldn’t see it, tell your manager and [Data protection contact email to be confirmed] immediately. The law gives us 72 hours to report serious data breaches.
8. Safety first. The app records issues; it does not replace reporting urgent safety problems in person. If equipment is unsafe, take it out of use and tell your manager immediately.
9. Monitoring. Sign-ins, changes, exports and views of team reviews are logged for security.

Misuse may lead to your access being removed and may be dealt with under the company’s disciplinary and IT policies. Questions about these terms: speak to your manager or contact [Data protection contact email to be confirmed].